National Beagle Performance Pack Association By-Laws
ARTICLE I - NAME AND OBJECTS
SECTION 1. The name of this Club shall be “THE NATIONAL BEAGLE PERFORMANCE PACK ASSOCIATION” hereafter referred to as the “NBPPA”
SECTION 2. The mission of the club shall be:
(a) To encourage and promote quality in the breeding of purebred beagles and to do all possible to bring their natural qualities to perfection;
(b) To urge members and breeders to set a standard of excellence by which Beagles shall be judged;
(c) To do all in its power to protect and advance the interests of the breed by encouraging sportsmanlike competition;
(d) To conduct sanctioned and unsanctioned field trials in accordance with the UKC Performance Pack Rules
(e) To conduct judging workshops or seminars for the UKC Performance Pack judges
SECTION 3. The club shall not be conducted or operated for profit and no part of any profits or remainder or residues from dues or donations to the Club shall inure to the benefit of any member or individual excluding funds earmarked for scholarships.
SECTION 4. The members of the Club shall adopt and may from time to time revise such bylaws as may be required to carry out these objectives.
ARTICLE II - MEMBERSHIP
SECTION 1. Memberships and Types
(a) Member in good standing — An individual who is not barred by The United Kennel Club and whose dues to the NBPPA are paid for the current year.
(b) Life — A member who has paid a one time membership dues in the sum of Two Hundred dollars and enjoys all club privileges including the right to vote and hold office. No Life membership will be sold after December 31, 2011.
(c) Regular — A member who has paid a yearly membership dues in the sum of Twenty dollars and enjoys all club privileges including the right to vote and hold office.
(d) Junior — Open to anyone under 18 years of age who is interested in participating in the NBPPA: a non-voting/non-office holding membership which may automatically convert to regular membership at age 18.
(e) Honorary — An individual who has made significant contributions to the Sport, Breed or the Club; honorary members pay no dues and are not eligible to vote, but can maintain regular membership if they pay dues.
ARTICLE III - OFFICERS AND DIRECTORS
SECTION 1. Officers
The club’s officers, consisting of the President, Vice President, Secretary and Treasurer, shall serve in their respective capacities both with regard to the club and its meetings and the board and its meetings.
(a) The President shall preside at all meetings of the club and of the board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these bylaws.
(b) The Vice President shall have the duties and exercise the powers of the President in case of the President’s death, absence or incapacity.
(c) The Secretary shall keep a record of all meetings of the club and of the board and of all matters of which a record shall be ordered by the club; shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the club with their addresses, and carryout such other duties as are prescribed in these bylaws.
(d)The Treasurer shall collect and receive all moneys due or belonging to the club. Moneys shall be deposited in a bank designated by the board, in the name of the club. The books shall at all times be open to inspection by the board and a report shall be given at every meeting of the condition of the club’s finances and every item of receipt or payment not before reported; and at the annual meeting an accounting shall be rendered of all moneys received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount, as the directors shall determine.
SECTION 2. Directors
The board shall be comprised of the officers with terms of two years and six other persons, all of whom shall be members in good standing and all of whom shall be elected for three-year terms at the club’s annual meeting as provided in Article V and shall serve until their successors are elected. General management of the club’s affairs shall be entrusted to the board of directors.
ARTICLE IV - NOMINATIONS AND ELECTION
SECTION 1. First Elections
All officers and board members put in place by the steering committee will remain in office until the annual meeting which will be held in October of 2012. In order to obtain a rotation of the Directors at the first election the two Directors with the most votes will have a term of three years, the next two Directors with the most votes will have a term of two years and the next two Directors with the most votes will have a term of one year. For the nomination and elections of officers in 2012 elections the President and Secretary will be nominated and elected in all odd years and the Vice President and Treasure will be nominated and elected in all even years.
SECTION 2. Nominations
No person may be a candidate in the NBPPA election who has not been nominated. Nominations will take place for a period of 150 to 120 days prior to the annual meeting, the Election Committee shall receive nominations from the general membership The board shall name a chairman for the committee and it shall be such person’s duty to call a committee meeting, which shall be held at least 90 days prior to the annual meeting, with a ballot being mailed to all members at least 60 days prior to the annual meeting, with all ballots being returned to the NBPPA at least 30 days prior to the annual meeting.
(a) The committee shall accept nominations for each office and positions on the board and, after securing the consent of each person so nominated, shall compile a ballot of nominations and notify each member in writing of the candidates so nominated to be returned to the Election Committee Chairman to be tabulated during to the annual meeting.
(b) Upon receipt of the Nominating Committee’s report, the Secretary shall mail all ballots at least 60 days before the annual meeting.
(c) No person may be a candidate for more than one position.
(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.
SECTION 3. Elections
The nominated candidates for other positions on the board who receive the greatest number of votes for such positions shall be declared elected.
SECTION 4. Length of Officer Terms
All officers shall be limited to 3 terms that are consecutive. There will be no limits of terms for a director.
SECTION 5. Vacancies
Any vacancies occurring of either a Director or among the offices during the year shall be filled until the term of the vacant office ends This vacant office will be filled with a nomination from a Director and election by a majority vote of the Directors at its first regular meeting following the creation of such vacancy, or at a special board meeting called for that purpose; except that a vacancy in the office of President which shall be filled automatically by the
Vice President and the resulting vacancy in the office of Vice President shall be filled by the board in the same manner above.
ARTICLE V - MEETINGS
SECTION 1. Annual Meeting
The annual meeting shall be held at the Annual NBPPA Hunt, at which officers and directors for the ensuing terms shall be elected by secret ballot from among those nominated in accordance with ArticleIV. They shall take office immediately upon the conclusion of the meeting and each retiring officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election.
SECTION 2. Conference Call Meetings
While it is recognized we will have Officers and Directors living over several areas of the United States it is understood we will still need to meet and discuss club business. We will do this by a Conference Call these calls will be on the second Thursday of each odd numbered month starting promptly at 7:00 P.M. EST
SECTION 3. Rules of Order
Roberts Rules of Order, or any other set of Rules of Order duly adopted by a majority of the Board, shall govern parliamentary procedure in the NBPPA meetings.
ARTICLE VI - COMMITTEES
SECTION 1. Appointments
The board will each year appoint standing committees to advance the work of the club in such matters. These committees will be but not limited to Events, Awards, Membership and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the board. Special committees may also be appointed by the board to aid it on particular projects.
SECTION 2. Committee Termination
Any committee appointment maybe terminated by a majority vote of the full membership of the board upon written notice to the appointee; and the board may appoint successors to those persons whose services have been terminated
ARTICLE VII - DISCIPLINE
SECTION 1. United Kennel Club Baring
Any member who is barred from all the privileges of The United Kennel Club automatically shall be suspended from the privileges of this club for a like period. All other members whose dues are paid current shall be considered a member in good standing.
SECTION 2. Charges
Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club. Written charges with specifications must be filed with the secretary together with a deposit of $25.00 which shall be forfeited if such charges are not sustained by the Board following hearing. The Secretary shall send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interest of the club it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board. The Secretary shall send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.
SECTION 3. Board Hearing
The Board shall complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should charges be sustained, after the hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote by those present suspend the defendant from all privileges of the Club for not more than 6 months from the date of the hearing. And, if it deems that punishment insufficient, it may also be recommended to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the ensuing Club meeting which considers the Board’s recommendation. Immediately after the Board has reached a decision, its
finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board’s decision and penalty, if any.
SECTION 4. Expulsion
Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s finding and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A two thirds vote of those present and voting at the meeting shall be necessary for the expulsion. If expulsion is not so voted, the Board’s suspension shall stand.
ARTICLE VIII - AMENDMENTS
SECTION 1. Amendments
Amendments to the constitution and bylaws may be proposed by the board of directors or by written petition addressed to the Secretary signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the board of directors and must be submitted to the members with recommendations of the board by the Secretary for a vote during the Annual Meeting
SECTION 2. Passage
The constitution and bylaws may be amended by a 2/3 secret vote of the membership and voting at the Annual Meeting, provided the proposed amendments have been included in a notice and mailed to each member along with all Officer and Director nominations.
ARTICLE IX - ORDER OF BUSINESS
SECTION 1. Order Of Business, Meeting
At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Roll Call of Officers and Board Members
Minutes of last meeting
Report of President
Report of Secretary
Report of Treasurer
Reports of committees
Election of officers and board
(at annual meeting)
Unfinished business
New business
Adjournment
SECTION 2. Order Of Business, Director Meeting
At meetings of the board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of minutes of last meeting
Report of Secretary
Report of Treasurer
Reports of committees
Unfinished business
New business
Adjournment
ARTICLE X - ANNUAL HUNT
SECTION 1. Location
The location of the Annual hunt will be decided at the annual hunt by the Directors. Any and all clubs who show an interest in sponsoring this hunt will submit in writing to the board their willingness to accept the responsibility. A notice will be posted on the club web site 30 days prior to the due date requesting host clubs interested in holding the hunt. If no clubs are interested The Directors will solicit a location for the hunt
SECTION 2. Run off
The annual runoff will be held the day before the Annual hunt
ARTICLE XI - DISSOLUTION
SECTION 1. Dissolution
The club may be dissolved at anytime by the written consent of not less than 3/4 of the members in good standing. In the event of the dissolution of the club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof nor any assets of the club shall be distributed to any members of the club but after payment of the debts of the club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the board of directors.
Approved by a vote of the officers and directors 04/28/2011 all present in favor
SECTION 1. The name of this Club shall be “THE NATIONAL BEAGLE PERFORMANCE PACK ASSOCIATION” hereafter referred to as the “NBPPA”
SECTION 2. The mission of the club shall be:
(a) To encourage and promote quality in the breeding of purebred beagles and to do all possible to bring their natural qualities to perfection;
(b) To urge members and breeders to set a standard of excellence by which Beagles shall be judged;
(c) To do all in its power to protect and advance the interests of the breed by encouraging sportsmanlike competition;
(d) To conduct sanctioned and unsanctioned field trials in accordance with the UKC Performance Pack Rules
(e) To conduct judging workshops or seminars for the UKC Performance Pack judges
SECTION 3. The club shall not be conducted or operated for profit and no part of any profits or remainder or residues from dues or donations to the Club shall inure to the benefit of any member or individual excluding funds earmarked for scholarships.
SECTION 4. The members of the Club shall adopt and may from time to time revise such bylaws as may be required to carry out these objectives.
ARTICLE II - MEMBERSHIP
SECTION 1. Memberships and Types
(a) Member in good standing — An individual who is not barred by The United Kennel Club and whose dues to the NBPPA are paid for the current year.
(b) Life — A member who has paid a one time membership dues in the sum of Two Hundred dollars and enjoys all club privileges including the right to vote and hold office. No Life membership will be sold after December 31, 2011.
(c) Regular — A member who has paid a yearly membership dues in the sum of Twenty dollars and enjoys all club privileges including the right to vote and hold office.
(d) Junior — Open to anyone under 18 years of age who is interested in participating in the NBPPA: a non-voting/non-office holding membership which may automatically convert to regular membership at age 18.
(e) Honorary — An individual who has made significant contributions to the Sport, Breed or the Club; honorary members pay no dues and are not eligible to vote, but can maintain regular membership if they pay dues.
ARTICLE III - OFFICERS AND DIRECTORS
SECTION 1. Officers
The club’s officers, consisting of the President, Vice President, Secretary and Treasurer, shall serve in their respective capacities both with regard to the club and its meetings and the board and its meetings.
(a) The President shall preside at all meetings of the club and of the board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these bylaws.
(b) The Vice President shall have the duties and exercise the powers of the President in case of the President’s death, absence or incapacity.
(c) The Secretary shall keep a record of all meetings of the club and of the board and of all matters of which a record shall be ordered by the club; shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the club with their addresses, and carryout such other duties as are prescribed in these bylaws.
(d)The Treasurer shall collect and receive all moneys due or belonging to the club. Moneys shall be deposited in a bank designated by the board, in the name of the club. The books shall at all times be open to inspection by the board and a report shall be given at every meeting of the condition of the club’s finances and every item of receipt or payment not before reported; and at the annual meeting an accounting shall be rendered of all moneys received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount, as the directors shall determine.
SECTION 2. Directors
The board shall be comprised of the officers with terms of two years and six other persons, all of whom shall be members in good standing and all of whom shall be elected for three-year terms at the club’s annual meeting as provided in Article V and shall serve until their successors are elected. General management of the club’s affairs shall be entrusted to the board of directors.
ARTICLE IV - NOMINATIONS AND ELECTION
SECTION 1. First Elections
All officers and board members put in place by the steering committee will remain in office until the annual meeting which will be held in October of 2012. In order to obtain a rotation of the Directors at the first election the two Directors with the most votes will have a term of three years, the next two Directors with the most votes will have a term of two years and the next two Directors with the most votes will have a term of one year. For the nomination and elections of officers in 2012 elections the President and Secretary will be nominated and elected in all odd years and the Vice President and Treasure will be nominated and elected in all even years.
SECTION 2. Nominations
No person may be a candidate in the NBPPA election who has not been nominated. Nominations will take place for a period of 150 to 120 days prior to the annual meeting, the Election Committee shall receive nominations from the general membership The board shall name a chairman for the committee and it shall be such person’s duty to call a committee meeting, which shall be held at least 90 days prior to the annual meeting, with a ballot being mailed to all members at least 60 days prior to the annual meeting, with all ballots being returned to the NBPPA at least 30 days prior to the annual meeting.
(a) The committee shall accept nominations for each office and positions on the board and, after securing the consent of each person so nominated, shall compile a ballot of nominations and notify each member in writing of the candidates so nominated to be returned to the Election Committee Chairman to be tabulated during to the annual meeting.
(b) Upon receipt of the Nominating Committee’s report, the Secretary shall mail all ballots at least 60 days before the annual meeting.
(c) No person may be a candidate for more than one position.
(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.
SECTION 3. Elections
The nominated candidates for other positions on the board who receive the greatest number of votes for such positions shall be declared elected.
SECTION 4. Length of Officer Terms
All officers shall be limited to 3 terms that are consecutive. There will be no limits of terms for a director.
SECTION 5. Vacancies
Any vacancies occurring of either a Director or among the offices during the year shall be filled until the term of the vacant office ends This vacant office will be filled with a nomination from a Director and election by a majority vote of the Directors at its first regular meeting following the creation of such vacancy, or at a special board meeting called for that purpose; except that a vacancy in the office of President which shall be filled automatically by the
Vice President and the resulting vacancy in the office of Vice President shall be filled by the board in the same manner above.
ARTICLE V - MEETINGS
SECTION 1. Annual Meeting
The annual meeting shall be held at the Annual NBPPA Hunt, at which officers and directors for the ensuing terms shall be elected by secret ballot from among those nominated in accordance with ArticleIV. They shall take office immediately upon the conclusion of the meeting and each retiring officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election.
SECTION 2. Conference Call Meetings
While it is recognized we will have Officers and Directors living over several areas of the United States it is understood we will still need to meet and discuss club business. We will do this by a Conference Call these calls will be on the second Thursday of each odd numbered month starting promptly at 7:00 P.M. EST
SECTION 3. Rules of Order
Roberts Rules of Order, or any other set of Rules of Order duly adopted by a majority of the Board, shall govern parliamentary procedure in the NBPPA meetings.
ARTICLE VI - COMMITTEES
SECTION 1. Appointments
The board will each year appoint standing committees to advance the work of the club in such matters. These committees will be but not limited to Events, Awards, Membership and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the board. Special committees may also be appointed by the board to aid it on particular projects.
SECTION 2. Committee Termination
Any committee appointment maybe terminated by a majority vote of the full membership of the board upon written notice to the appointee; and the board may appoint successors to those persons whose services have been terminated
ARTICLE VII - DISCIPLINE
SECTION 1. United Kennel Club Baring
Any member who is barred from all the privileges of The United Kennel Club automatically shall be suspended from the privileges of this club for a like period. All other members whose dues are paid current shall be considered a member in good standing.
SECTION 2. Charges
Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club. Written charges with specifications must be filed with the secretary together with a deposit of $25.00 which shall be forfeited if such charges are not sustained by the Board following hearing. The Secretary shall send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interest of the club it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board. The Secretary shall send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.
SECTION 3. Board Hearing
The Board shall complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should charges be sustained, after the hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote by those present suspend the defendant from all privileges of the Club for not more than 6 months from the date of the hearing. And, if it deems that punishment insufficient, it may also be recommended to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the ensuing Club meeting which considers the Board’s recommendation. Immediately after the Board has reached a decision, its
finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board’s decision and penalty, if any.
SECTION 4. Expulsion
Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s finding and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A two thirds vote of those present and voting at the meeting shall be necessary for the expulsion. If expulsion is not so voted, the Board’s suspension shall stand.
ARTICLE VIII - AMENDMENTS
SECTION 1. Amendments
Amendments to the constitution and bylaws may be proposed by the board of directors or by written petition addressed to the Secretary signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the board of directors and must be submitted to the members with recommendations of the board by the Secretary for a vote during the Annual Meeting
SECTION 2. Passage
The constitution and bylaws may be amended by a 2/3 secret vote of the membership and voting at the Annual Meeting, provided the proposed amendments have been included in a notice and mailed to each member along with all Officer and Director nominations.
ARTICLE IX - ORDER OF BUSINESS
SECTION 1. Order Of Business, Meeting
At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Roll Call of Officers and Board Members
Minutes of last meeting
Report of President
Report of Secretary
Report of Treasurer
Reports of committees
Election of officers and board
(at annual meeting)
Unfinished business
New business
Adjournment
SECTION 2. Order Of Business, Director Meeting
At meetings of the board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of minutes of last meeting
Report of Secretary
Report of Treasurer
Reports of committees
Unfinished business
New business
Adjournment
ARTICLE X - ANNUAL HUNT
SECTION 1. Location
The location of the Annual hunt will be decided at the annual hunt by the Directors. Any and all clubs who show an interest in sponsoring this hunt will submit in writing to the board their willingness to accept the responsibility. A notice will be posted on the club web site 30 days prior to the due date requesting host clubs interested in holding the hunt. If no clubs are interested The Directors will solicit a location for the hunt
SECTION 2. Run off
The annual runoff will be held the day before the Annual hunt
ARTICLE XI - DISSOLUTION
SECTION 1. Dissolution
The club may be dissolved at anytime by the written consent of not less than 3/4 of the members in good standing. In the event of the dissolution of the club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof nor any assets of the club shall be distributed to any members of the club but after payment of the debts of the club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the board of directors.
Approved by a vote of the officers and directors 04/28/2011 all present in favor